FERPA政策

All students have the right to review their educational records with the following 除了ions as outlined by FERPA:

1. 记录 which are developed by and are the sole possession of faculty, 工作人员, and other personnel, and which are not accessible to other persons.
2. 记录 created and maintained by a physician, 精神病学家, psychologist or other professional or paraprofessional acting in the capacity having to do with the treatment of a student. Note that a physician or other appropriate professional of the student’s choice may personally review such records.
3. 记录 created and maintained by law enforcement units solely for law enforcement purposes, and which are not made available to other persons 除了 law enforcement officials of the same jurisdiction.
4. Financial records of student’s parents or any information contained therein.
5. Confidential letters and statements of recommendations 的地方d in the educational record of a student before January 1, 1975.
6. 在1月1日之后或在学生的教育记录中放置的机密信件和推荐声明, 1975, if the student has waived his/her rights to inspect and review the letters or statements.
7. An employment record which is used only in relation to the student’s employment by the College, 除了 where an individual in attendance at the College is employed as a result of his/her status as a student.

查阅记录, students and former students may go to the Office of 招生 and 记录/记录 Office, present a valid photo identification card, and ask to review the record. If it is an inappropriate time to retrieve the record on short notice, 学生可能会被要求在招生办公室和记录/记录办公室填写“审查教育记录请求”表格. Because of various circumstances, the College may delay to a maximum of forty-five (45) days’ release of the records for review. The College is not required to provide access to records of applicants for admission who are denied acceptance or if accepted, 不参加.

Challenge of the Contents of Educational 记录

Students may challenge information in their educational records that they believe to be incorrect, 不准确的, or inappropriate if they do so within one year of the term in question. This challenge must be in writing and must be submitted to the appropriate Dean. The Dean must decide within a reasonable period whether corrective action will be taken, 院长必须向学生和十大安全彩票网址登录官员提供书面通知，告知已批准的纠正措施. 如果学生的申诉没有得到充分的救济，他们必须被转到学生事务主任那里，他将告知他们有权进行正式的听证会. Students must make their request for a formal hearing in writing to the 教务长. The following procedures shall apply:

1. The hearing panel that will adjudicate such challenges will be the 招生 and 登记 Committee.
2. Within a reasonable period of time after receiving the written request for a hearing, the chairperson of the 招生 and 登记 Committee must inform students of the date, 的地方, and time of the hearing reasonably in advance of the hearing.
3. Students will be afforded a full and fair opportunity to present evidence relevant to the issue raised. They may be assisted or represented at the hearing by one or more persons of their choice, including an attorney, 以他们为代价.
4. 招生和注册委员会做出的决定必须是书面的，必须完全基于听证会上提出的证据, and must include a summary of the evidence and the reasons for the decision. The decision should be delivered in writing to both the student and the 教务长.
   1. 招生办公室和记录/记录办公室将根据听证会的决定纠正或修改教育记录，如果决定有利于学生，并书面通知学生修改.
   2. Should 主教的状态 Community College decide not to amend the record in accordance with the student’s request, the 招生 and 记录 Personnel must inform the student that:
      1. 学生有机会在教育档案中发表声明，对记录中的信息进行评论，或陈述任何不同意听证会决定的理由.
      2. 学生在教育记录中的陈述将作为记录的一部分保存，只要该记录由十大安全彩票登录入口持有.
      3. This record, when disclosed to an authorized party, must include the statement filed by the student.
      4. 对教育记录中信息的质疑，如果该季度已经过了一年以上，将不予受理.

Disclosure of Educational Record Information

毕晓普州立社区学院在披露其教育记录中的任何个人身份信息之前，必须获得学生的书面同意. Such written consent must: (a) specify the records to be released, (b) state the purpose of the disclosure, (c) identify the party or class of parties to whom disclosure may be made, and (d) be signed and dated by the student. FERPA states that certain information from student records may be classified as “directory information.”

The following information has been declared by 主教的状态 Community College as “directory information”:

• 学生姓名
• Address, including email
• 电话号码
• 出生日期/地点
• Major/fields of study
• Participation in officially recognized activities and sports
• Height/weight of athletic team members
• Dates of attendance
• Degrees and awards received
• Most recent educational institution attended
• 照片

At the discretion of the College, 除非学生在学期的前两周在招生办公室和记录/记录办公室签署“禁止发布目录信息”表格，否则照片和目录信息可以发布给询问的个人或机构. THIS FORM MUST BE RESUBMITTED ANNUALLY. FERPA制定了规则，规定一些人员和机构可以在没有学生书面同意的情况下访问学生的“教育记录”. 毕晓普州立社区学院只有在学生书面同意的情况下才会披露学生的教育记录信息 除了:

1. 经学院认定对这些记录有合法教育利益的机构内的学校官员.
2. To school officials including counselors and instructors who are involved in counseling students, administrators who assist in counseling and who advise students with other problems, 专业人员, and clerical 工作人员 who directly relate to the administrative tasks of the College, college law enforcement officials, and college attorneys.
3. 授予具有合法教育利益的学校官员，如果该官员正在执行其职位描述或合同协议中规定的任务, performing a task related to a student’s education, or performing a task related to the discipline of a student. 当对个人的“需要知道”或获得特定信息的合法教育兴趣产生怀疑时, the issue shall be decided by the President of 主教的状态 Community College.
4. To certain officials of the U.S. Department of Education, the Comptroller General, and state and local educational authorities in connection with certain state or federally-supported educational programs.
5. In connection with a student’s request for or receipt of financial aid, as necessary to determine the eligibility, 量, or conditions of the financial aid, or to enforce the terms and conditions of that aid.
6. 根据11月19日之前通过的州法规，特别要求向其报告或披露信息的州和地方官员, 1974.
7. To organizations conducting certain studies for or on behalf of 主教的状态 Community College.
8. To accrediting organizations to carry out their accrediting functions.
9. To parents of eligible students who claim the students as dependents for income tax purposes. Determining dependency, as defined by Section 152 of the Internal Revenue Code, requires a copy of the parents’ most recent Federal Income Tax Form. In case of a divorce, 分离, 或拘留, when only one parent declares the student as a dependent, 毕晓普州立社区学院将授予平等访问学生的教育记录的证明，如所述的依赖.
10. To appropriate parties in a health or safety emergency subject to a determination by the President or college deans.
11. To personnel complying with a judicial order or lawfully issued subpoena, provided that the 招生 and 记录 Office makes a reasonable attempt to notify students in advance of compliance. NOTE: 主教的状态 Community College is not required to notify students if a federal grand jury subpoena, or any other subpoena issued for a law enforcement purpose, orders the College not to disclose the existence or contents of the subpoena.
12. To an alleged victim of any crime of violence (as that term is defined in 18 U.S. C. (16)就该罪行对被指控犯有该罪行的人进行的任何机构纪律程序的结果.

毕晓普州立社区学院将通知个人身份信息被释放的各方，未经学生的书面同意，他们不允许向他人透露这些信息.

毕晓普州立社区学院将保留学生教育记录中所有要求和/或披露信息的记录. The record will indicate the name of the party making the request, any additional party to whom it may be re-disclosed, and the legitimate interest the party had in requesting or obtaining the information. The record may be reviewed by the eligible student.

Annual Notification of FERPA Rights

毕晓普州立社区学院每年都会向在校学生发出通知，告知他们在该法案下享有的权利 大学目录. Annual notification of rights will be provided to currently enrolled students via email to the student’s campus email account.

Types, Locations, and Custodians of Educational 记录

The following is a list of the types of records that 主教的状态 Community College maintains, 它们的位置, and their custodians.

Computer Access to 记录

毕晓普州立社区学院已经制定了政策，在允许学校官员访问计算机系统之前，对他们进行初步指导并定期提醒他们FERPA的保密要求. 这些学校官员被告知毕晓普州立社区学院用来确定合法教育利益的标准，以及他们确保不滥用机会的责任.

Students’ Rights after Ceasing Attendance or Graduation

从毕晓普州立社区学院退学或毕业的学生基本上与目前就读的学生享有相同的FERPA权利, including the right to (a) inspect their educational records, (b) have a hearing to amend an educational record, and (c) have their educational record privacy protected by 主教的状态 Community College. Former students do not have the right to request of 主教的状态 Community College nondisclosure unless they asked, at their last opportunity as students, that no directory information be disclosed.

Privacy Rights of Deceased Students

For twenty-five years (25) following the death of a student, 除非得到学生家长或已故学生遗产执行人的授权，否则学校不会公布学生的教育记录信息.

记录的处置

大学记录要求的处理是基于阿拉巴马州社区学院系统采用的批准的一般记录时间表.

主教的状态 Community College
Office of 招生 and 记录/记录 Office
351 North Broad Street
电话:al36603-5898
Phone: 251-405-7003
电子邮件: records@maxflairlightbonebillig.com